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Departmental Promotion

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» Composition of DPC

» Convener of the Meeting

» Single Window System

» Guidelines / Instructions

Constitutional Provision:

As per Article 320(3)(b) of the Constitution of India, the Commission shall be consulted on the principles in making appointment, promotion, transfer from one service to another and on the suitability of candidates for such promotion, transfer and appointments.

Departmental Promotion Committee (DPC)

To expedite the process of consultation with the Commission for the purpose of promotion or transfer of Government employees from one service to another, Departmental Promotion Committees are formed. (Vide orders issued in G.O.(Ms) No.15, Personnel and Administrative Reforms (S) Department, dated 12.01.2004).

Composition of DPC

The Composition of Committee shall be as follows:-

(a) In respect of selection to posts for which the Government are the appointing authority:
i. Chairman or Member of the TNPSC - Chairman
ii. Secretary to Government in the concerned Department - Convener and Member
iii. Head of the Department concerned - Member
iv. Secretary to Government, Personnel and Administrative Reforms Department or His nominee not below the rank of Deputy Secretary to Government - Member

(b) In respect of selection to the post of Under Secretary to Government in the Department of Secretariat other than Law and Finance Departments including Planning and Development Department, the Committee shall consist of the following:
i. Chairman or Member of the TNPSC - Chairman
ii. Secretary to Government, Personnel and Administrative Reforms Department - Convener and Member

(c) In respect of selection to posts for which Head of the Department is the appointing authority, the Committee shall consist of the following:
i. Chairman or Member of the TNPSC - Chairman
ii. Head of the Department concerned - Convener and Member
iii. Secretary to the Commission - Member

Nomination of SC/ST Member

A Group-A, Officer of the Department belonging to SC/ST be included as a Member of that Department's DPC for selection of candidates to various posts to which rule of reservation is applicable (G.O.(Ms) No.137, Personnel and Administrative Reforms (S) Department, dated 09.06.1998.

Convener of the Meeting:

The convener shall prepare notes on proposals for preparing the list of eligible candidates for the various services relating to his Department in accordance with the concerned service rules and circulate them to the other Members and the Chairman of the Departmental Promotion Committee in relevance. The proposal shall be strictly confidential.

Minutes of the meetings

The minutes of the meeting shall be prepared by the Convener and Member and signed by the Chairman of the Departmental Promotion Committee and communicated to the Government / Head of the Department by the Secretary, Tamil Nadu Public Service Commission. The minutes so communicated shall be treated as the final advice / recommendation of the Commission and there shall be no further consultation with the Commission in the issue.

Programme of the meetings

The programme of holding Departmental Promotion Committee meetings are as approved by the Government in Personnel and Administrative Reforms Department vide orders in G.O.(Ms) No.603, Personnel and Administrative Reforms Department, dated 12.06.1985 and as subsequently amended in G.O.(Ms) No.97, Personnel and Administrative Reforms (Per.M) Department, dated 21.04.1994 and from time to time.

Only regular panels

Only regular panels will be drawn by the Departmental Promotion Committee

Single Window System

Recently, Single Window System has been introduced for Departmental Promotion Committee proposals. The salient features of the scheme is as follows:
  • The concerned Secretariat Departments, through their designated senior officials in the rank of Joint Secretary in respect of posts for which the Government are the appointing authority / Joint Director in respect of posts for which Head of the Department is the appointing authority, shall bring the proposals in person, to hand over the same to the TNPSC Office and the proposals will be scrutinised by the Senior Officials of TNPSC on the same day.
  • The proposals in complete shape will be subjected to further processing and conduct of DPC meeting in the following week.
  • The incomplete proposals will be returned on the same day with a note on rectifications to be carried out.
  • The Single Window System is functioning on every Wednesday from 11 am to 2 pm with effect from 22.02.2012 and the proposals can be handed over to the Secretary, Tamil Nadu Public Service Commission directly and the scrutiny of proposals shall take place on the same day.

Check list for preparation and submission of particulars to DPC

An updated check list is introduced for preparing and submitting the proposals under Single Window System

Guidelines / Instructions in regard to preparation of panel and approval by DPC:

The Departmental Promotion Committee follows the detailed instructions and guidelines issued by the Government in G.O.(Ms) No.368, Personnel and Administrative Reforms Department, dated 18.10.1993 as amended from time to time

Weekly programme of Departmental Promotion Committee meeting:

The schedule of Departmental Promotion Committee meetings fixed in the current week being hosted in the website and being updated on every Monday for information.